The 2023 Effective Guidelines on How to Pay your Employees in Canada:

by | Jun 20, 2023

We understand how difficult it has been for you to establish your entire business. But now that you’ve finished, the next thing to do is hire staff. We have to admit that it would be challenging for you. But it takes a lot of dealing experience to grasp how you will compensate your personnel. You must always pay your employees on schedule to avoid being penalized by the CRA. There are several reasons why you should take this task.

As you know, operating a business in Canada entails legal responsibilities, including ensuring that the wages you pay your employees abide by the applicable labor regulations. To summarize, Yogi & Associates is here to help you run a payroll system in your business and provide guidance.

Our knowledgeable payroll specialists can help you with every step of the payroll process. This blog post provides a clear image of how to pay your employees. In this manner, you will learn how to do it if you decide to do it yourself.

1. Pay Your Employees:

You must choose the pay structure for each employee when hiring your workforce. The following factors should be taken into account to pay your employees:

1. How much must you pay each employee?
2. What advantages must employees receive?
3. What forms of payment are appropriate?
4. How do you deal with employee remittances and deductions?

You need to know the responses to these questions to compensate employees. You can use this guide to get the answers to the most fundamental questions you have.


You must know your province’s Minimum Wage before deciding how much to pay your employees. The minimum salary differs in each area. To get an idea, visit the CRA website.

2. Select Your Payroll System:

Setting your payroll method is the most essential aspect of paying your employees. It would be better to get payroll software. The payroll software will do it fast for paying taxes and calculating vast amounts of pay. It provides automatic updates, quicker processes, and your personnel.

3. Select Pay Schedule:

It is up to you to decide on the payroll schedule before paying employees. Some businesses choose weekly or monthly pay. Thus, it would be best if you make a choice that works for your workforce and financial health. Spend some time deciding what would be best for your business.

4. Collect Basic Information About Your Employees:

After hiring employees, you must have the basic information of each of them. It includes:

  • The social insurance number.
  • Their full name.
  • The bank account details.
  • Their home address.
  • Email Address.
  • Date of birth.
  • Contact information.
  • Emergency contact number.

These are the essential details that each employee’s file must have. Yet, you also keep records of every employee’s work-related activities. This comprises:

  • When was the employee hired?
  • How much are their bonuses?
  • When are they taking vacations?
  • What is their title? When is their pay period?
  • What benefits are they receiving?
  • What are the salary deductions?


You must get your employees’ TD1 Personal Tax Credit Return form. This form aids firms in calculating the withholding taxes from employee salaries.

5. Calculate Deductions and Contributions:

You must understand the payroll deductions to provide correct and legal compensation. Taxes, CPP contributions, EI premiums, retirement savings programs, or health insurance are all examples of deductions. To help with computing these sums, the CRA offers instructions and online tools.

6. Remit Payroll Deductions:

You must send the payroll deductions on time. Ensure you provide the necessary payroll deductions and contributions to the appropriate authorities. The CRA outlines remittance schedules, dates, and permitted payment methods. Penalties and legal issues may arise if deductions are not submitted on time.

7. Maintain Book-Keeping:

Assemble all the employee records. Keep the records current and maintain them. Employee information, pay, deductions, and contributions are all included here. These documents will be necessary for employee questions, reporting, and audits.

The Bottom Line:

Employers have a responsibility to pay employees by Canadian labor laws. Employers should use payroll software and keep records to pay employees. You will find it quite helpful in handling the pay. Keep informed of all CRA regulations and legislation; you should be ready.

So, if you need the services, Yogi & Associates is always there to provide them. We promise to manage your payroll. We can relieve you of this headache so you may focus on other critical company-related tasks.


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